AI Guides / AI for marketing agencies

Catch up on client requests with AI, for marketing agencies

Client emails asking for old broadcast clips, fresh print mentions, and interview transcripts sit in your inbox all morning. AI reads through the pile, spots each ask, and drafts the replies in your words.

What to gather first

• Five unread client request emails
• Two past replies with your usual tone
• List of current clip archives and dates

Which app

For this one, a plain AI chat window is enough. Open the chat, paste what you gathered, and type the message below.

How to do it

1. Paste past client emails. Copy two replies you sent last week into the chat window. Tell AI this is your voice and style. AI reads how you greet clients, state turnaround times, and sign off.
2. Drop in the unread requests. Paste the text of the new emails from your inbox. Let AI read the messages and separate urgent asks from routine log searches. It lists who needs what file.
3. Review the drafted responses. AI drafts an answer for each client email. It marks spots where you need to attach a file link or check a tape date. You read the drafts on your screen.
4. Edit and hit send. Change any phrasing that sounds stiff. Paste the verified link or tape status into the draft. Send the message from your own inbox.

What to type first

Change the words to match your business. AI follows what you say, so say what done looks like.

Before you trust it

• Make sure the client name and requested show or outlet match the original email.
• Verify that promised delivery times line up with your team schedule.
• Check that the draft does not promise a clip you do not have in stock.

Paste transcripts into the chat to summarize airtime mentions before drafting your morning reports.

More for marketing agencies

• Turn a client call into a brief
• Draft a quote or proposal
• Write the monthly client report
• Summarize daily client mentions
• Draft client coverage reports