AI Guides / AI for recruiters

Chase unpaid placement fees with AI, for recruiters

You spend Friday afternoons checking who paid placement fees and typing awkward payment reminders to clients. Let AI compare the invoices against your fee agreements and draft the follow-up notes for you to review.

What to gather first

• Unpaid placement invoices with dates
• Signed fee agreements with payment terms
• Past email threads with hiring managers
• Your standard friendly reminder template

Which app

For this one, a plain AI chat window is enough: ChatGPT, Claude, or Gemini. Open the chat, paste what you gathered, and type the message below. First time? Read how to talk to an AI.

How to do it

1. Paste the placement details. Copy the details from the unpaid invoice, the candidate start date, and the client terms into the chat window. Add the contact name of the person who handles billing.
2. Ask for tiered follow-up drafts. Have AI read the terms and compare them to today. AI drafts a message matched to the delay, from a light check-in to a firm notice.
3. Read and fix the tone. Check the drafted email on your screen. Adjust the wording so it sounds like your usual conversations with that client.
4. Send the note yourself. Copy the approved draft into your own email app. Hit send from your agency address.

What to type first

Change the words to match your business. AI follows what you say, so say what done looks like.

Before you trust it

• Confirm the candidate name and placement date match the invoice.
• Verify the payment terms and due date match the signed agreement.
• Check that the contact person matches your client billing record.

Try pasting the client reply into the chat to draft your answer.

More for recruiters

• Screen resumes against job specs
• Write candidate submission notes
• Draft outreach to candidates
• Write candidate pitch profiles