AI Guides / AI for contractors

Chase unpaid invoices with AI, for contractors

Chasing unpaid bills means spending evenings sorting through job sheets and typing awkward emails to clients. AI reads your billing list, spots late payments, and writes ready-to-send reminder notes for each job.

What to gather first

• Your unpaid invoice list
• A past reminder email you liked
• Notes on current job status

Which app

For this one, a plain AI chat window is enough. Open the chat, paste what you gathered, and type the message below.

How to do it

1. Paste the billing records. Copy the client names, dates, amounts, and job notes from your records. Drop them straight into the chat window. AI holds the list to spot what is late.
2. Add your house tone. Paste an email you sent in the past that got someone to pay without burning a bridge. AI uses this sample to match how you sound to subcontractors and homeowners.
3. Review the drafted messages. AI creates a distinct reminder draft for each late client. Shorter delays get friendly checks, while older accounts get firmer notices.
4. Edit and hit send. Read each message on your screen. Adjust any details about change orders or site visits, then paste the text into your own email program to send.

What to type first

Change the words to match your business. AI follows what you say, so say what done looks like.

Before you trust it

• Verify the job name, invoice balance, and due date on each draft.
• Make sure the note reflects recent conversations you had on the job site.
• Check that the requested payment method matches your current bank details.

Paste in signed change orders to draft updated final bills for completed jobs.

More for contractors

• Write quotes from site visits
• Make sense of permit paperwork