Write repair estimates quickly with AI, for auto shops
You spend the end of every afternoon turning rough technician notes into clear estimates for tired drivers. AI writes the first draft so you just check the parts, tweak the labor, and hand it over.
What to gather first
- Your technician's diagnostic notes
- Parts list with shop prices
- Estimated shop hours for the repair
- One past estimate the customer liked
Which app
For this one, a plain AI chat window is enough. Open the chat, paste what you gathered, and type the message below.
How to do it
- Paste the job notes. Copy the technician's shorthand straight into the chat. Include parts names, your standard labor hours, and what the customer reported when they dropped off the keys. AI reads the notes without you having to clean them up first.
- Ask for plain customer language. Tell AI to separate what needs fixing right now from what can wait until next season. AI sorts the tasks into clear sections and translates shop slang into terms any driver understands. It leaves blank lines for taxes and shop fees.
- Review the draft line by line. Read through the prices and parts descriptions. Fix any parts that look wrong and verify the hours match your shop rate. You make the final call on every dollar figure.
- Print or paste into your invoice. Copy the approved text right into your billing program or email. Hand the customer an explanation that makes sense to them before you turn a single wrench.
What to type first
Here are the tech notes and parts costs for a brake job on a 2018 truck. Draft a polite, plain estimate for the owner. Explain why the rotors need replacement, separate urgent fixes from optional maintenance, and list the totals clearly. Do not make up parts or prices, and do not send anything.
Change the words to match your business. AI follows what you say, so say what done looks like.
Before you trust it
- Check that every part number and dollar amount matches your actual parts bill.
- Make sure the urgency on safety items matches what the technician told you.
- Confirm your shop labor rate and standard fees appear where they belong.
Once this feels comfortable, paste an insurance adjuster's email in to draft your shop's reply.
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