Chase unpaid freight bills with AI, for logistics companies

Chasing late freight bills means digging through aging sheets and writing the same awkward notes all afternoon. Hand the list to AI to spot what is overdue and write the first draft for each shipper.

What to gather first

Your current aged accounts receivable export
Three past reminder emails you liked
Notes on any disputed freight charges

Which app

For this one, a plain AI chat window is enough. Open the chat, paste what you gathered, and type the message below.

How to do it

Export your unpaid invoices. Pull your overdue invoice report as a plain document or text list. Make sure it shows the client name, due date, amount, and load number. Strip out credit card details or bank routing lines before you share it.
Paste the list into AI. Open your chat window and paste the invoice list. Add a couple of emails you sent before so AI learns your normal tone with brokers and shippers. Use our prompt below to set clear limits.
Sort loads by delay. AI sorts the bills into groups based on how late they sit. It writes a gentle poke for loads just past terms, and a firmer note for accounts weeks behind. It sets these side by side for you to review.
Check amounts and send. Read the draft against your dispatch records. Fix names, check load numbers, and make sure any agreed discount shows up right. Copy the text into your own email app and hit send.

What to type first

Here is our aged freight report and two reminders I sent in the past. Group the loads by how late they are. Draft a short email reminder for each late client that matches my tone. Keep the load number, invoice date, and total clear in each draft. Do not send anything or make up missing load details.

Change the words to match your business. AI follows what you say, so say what done looks like.

Before you trust it

Check that every load number and invoice balance matches your billing file.
Make sure clients with open rate disputes did not get a basic reminder.
Verify the tone fits your relationship with each broker or shipper.

Paste in a shipper's reply to draft your answer about payment dates or missing paperwork.

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